Does SwimDesk replace our membership or payments system?

No. SwimDesk works alongside the system you already use — including PerfectGym and Envibe — and adds the learn-to-swim layer: class scheduling, poolside attendance, skills assessments, progression tracking and parent communication. SwimDesk also includes its own payments — term-based and recurring with flexible discounts — so you can use as much or as little of it as you need. There is no need to change your payments or membership setup.

Which learn-to-swim curricula does SwimDesk support?

SwimDesk supports structured learn-to-swim curricula including AUSTSWIM, Royal Life Saving and YMCA programs — or any structured curriculum your centre uses, with skills, levels and progressions configured to match.

Is SwimDesk suitable for council aquatic facilities?

Yes. Many SwimDesk customers are council-owned leisure and aquatic centres and YMCAs. It handles multi-pool and lane scheduling, instructor assignments, class capacity, school swimming programs and reporting, with instructors able to mark attendance and assessments poolside — including offline on the pool deck.

Where is SwimDesk data hosted?

All SwimDesk data is hosted in AWS Sydney, in Australia. Data is not processed offshore, supporting Australian Privacy Principles compliance for councils and other public-facing organisations.

Swim School & Aquatic Centre Management

Swim school and aquatic centre management software

Used by Australian councils, YMCAs and learn-to-swim providers for class scheduling and bookings, poolside attendance, skills assessments, progression tracking, digital certificates and parent communication. Supports structured learn-to-swim curricula including AUSTSWIM, Royal Life Saving and YMCA programs, with all data hosted in AWS Sydney.

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SwimDesk attendance and skills tracking interface on iPad

Built for councils, YMCAs and learn-to-swim providers

SwimDesk focuses on what swim schools actually need day to day — lessons delivery, assessments and parent communication — without asking you to replace the systems you already run.

Poolside assessments

Mark attendance and track skills against each student's level from the pool deck, including offline. Assessments and digital certificates flow back to parents automatically.

Any structured curriculum

Configure skills, levels and progressions to match AUSTSWIM, Royal Life Saving or YMCA learn-to-swim programs — or any structured curriculum your centre follows.

School swimming programs

Run school group bookings, class lists and reporting alongside your regular learn-to-swim timetable, with dedicated school program management.

Australian-hosted data

All data is hosted in AWS Sydney. Nothing is processed offshore, supporting APP compliance requirements for council facilities.

Works alongside your existing systems

Keep your current membership, payments and access system — including PerfectGym and Envibe. SwimDesk adds the learn-to-swim layer on top: scheduling, attendance, assessments, progression tracking and parent communication. No rip-and-replace, no migration of your payment setup.

See the systems we integrate with

Payments and flexibility, configured by you

SwimDesk supports term-based and recurring payments with flexible discount setups. Parents can pay from their mobile, book compensatory classes and report explained absences — with the rules for compensations and absences set up and customised by your facility.

Term-based and recurring payment options
Flexible discount setups
Parents pay from their mobile
Compensatory class bookings
Explained absences with facility-configurable rules
Works on mobile, tablet and desktop for all users

Parent Experience

Book and reschedule classes
Report absences
Track progress
Receive digital certificates
Pay for classes from their mobile or tablet
Book compensatory classes
Report explained absences under your facility's own rules

SwimDesk parent app showing student level, class details, and progress tracking

Skills Assessment & Attendance

Mark attendance poolside
Track skills per student
Colour-coded competency levels
Book assessments directly

SwimDesk attendance and skills assessment interface with colour-coded competency tracking

Class Scheduling & Calendar

Pool and lane scheduling
Weekly calendar overview
Instructor assignments
Capacity management

SwimDesk weekly class calendar showing colour-coded swim classes across multiple pools and lanes

Class Management

View all classes at a glance
Filter by date and instructor
Jump to class details instantly
Print-ready class lists

SwimDesk class list showing students, teachers, areas, and dates with quick class access

Progression Tracking

Track student progression over time
Pass and not-pass assessments
Evaluation history per student
Send progress reports to parents
Supports AUSTSWIM, Royal Life Saving and YMCA learn-to-swim programs — or any structured curriculum

Communication & Automation

Send targeted emails to parents
Filter by level, instructor, or class
Automated action rules for events
Birthday, welcome, and progress emails
Voice notes to one student or an entire class — sent as notifications

SwimDesk email communication interface for sending targeted messages to students and parents

SwimDesk action rules for automated birthday, welcome, and progress notification emails

Customer Stories

What swim schools say about SwimDesk

Feedback from swim schools and aquatic centres across Australia and New Zealand.

I literally looked around the world for such a program but could not find one that would allow us to use our own syllabus and lesson plans. The more my staff and I use SwimDesk the more we love it.

Swim School Owner

Independent Swim School · 🇦🇺 Australia

Overall SwimDesk gives parents a clear idea of progress and it improves communication between us and the parents. I also love the function to send a bulk email to all swim lesson parents about important communications.

Aquatics Coordinator

Aquatic Centre · 🇦🇺 Australia

I do like the SwimDesk system — it's so easy to follow. I love the fact that once Hailey has been assessed her results are on the SwimDesk within the same day. I'm always kept updated with her progress.

Swim School Parent

SwimDesk Parent Portal User · 🇦🇺 Australia

SwimDesk has transformed how we manage our school program. What used to take our admin team days of manual work each week now takes minutes.

Centre Manager

District Council Aquatic Centre · 🇳🇿 New Zealand

The retention reporting alone paid for the software in the first month. We identified 47 at-risk students we would have lost — and kept 38 of them.

Operations Director

Multi-Sport Leisure Centre · 🇦🇺 Australia

We manage school programs across three sites and GreeneDesk makes it feel like one. Schools get their own portal, parents get progress reports automatically.

Program Director

Regional Aquatic Centre · 🇳🇿 New Zealand

GreeneDesk does not replace your management system. It enhances it.

Most platforms focus on administration. GreeneDesk focuses on delivery, engagement, and outcomes.

Run your swim school with complete visibility